Your business, running the way it should.
Ten Gears is the AI team you hire instead of adding headcount. We rebuild how your company runs into one platform, so every number is live, every handoff has guardrails, and nobody has to hold it together by hand.
Built for a private client firm. Names and numbers changed.
Ask the way you would ask a person.
Your team asks in Slack, in plain words or a voice note. Before we build anything, we come back with a question and a draft to make sure it is what you meant. Then we show you exactly how it works once it is live.
Narrated with AI voices. Built for a private client firm, names and numbers changed.
Ten Gears changed my life. Where we were with the business before we started building this platform, and where we are now, is night and day.
Alexandra SatineFractional CFO and founder
We see your business the way you do. And the way you can't.
We have owned and run businesses ourselves, so we know what it is to carry payroll, chase cash and hold it all together. But we have not been inside yours for ten years. That outside view is where the answers are: the workaround everyone stopped noticing, the report nobody trusts, the step that only works because one person remembers it. Then we decide where AI and automation actually belong, and where they do not.
An owner's eyes
We know what matters, because we have signed the checks. Cash, margin, the client you cannot lose, the hire that did not work out.
An outsider's eyes
We see what years inside the business hide. The double entry, the handoff that drops, the spreadsheet holding up a whole team.
The right AI in the right places
Not a tool for every problem. One plan for the whole business, built where it pays and left out where it does not.
How should you be using AI?
Not one more tool for each job. Most owners are buying AI one app at a time, one for sales calls, one for notes, one for email, and every app is another login and another place the data splits. We build AI into how your whole business runs instead.
Keep the big systems
The platforms worth paying for stay. We connect them so they finally talk to each other.
QuickBooks
Slack
Google Workspace
Google Sheets
Custom-build everything else
For the rest, built for your business costs less than another subscription and fits how you actually work.
- Intake and onboarding
- Client portals
- Pricing and approvals
- Scheduling
- Payments and cash
- Reporting
- Team guides
- Your AI team
Anything your business needs, built.
We are your AI team and your tech team. For one national private client firm, that has meant all of this, on one platform.
- Website and funnelFrom ad click to booked call.
- AdsCampaigns, creative and a weekly report on what worked.
- CRMEvery lead and client in one record.
- Text messagingA custom texting line for clients and leads.
- Product photosiPhone photos turned into store-ready images.
- Team workspaceThe tools the specialists use every day.
- Client portalsA private app on every client's phone.
- Payments and cashEvery charge reconciled to the bank, live.
Not fractional.
Never part-time.
You hire us instead of spending a few hundred thousand dollars a year on senior people. But we hate the word fractional, because you should never feel like you are getting a slice of someone's week. We show up for your business like we are on your payroll.
A senior hire
- A few hundred thousand dollars a year, before benefits
- Months to find, and one person's skill set
- Leaves, and takes what they know with them
Part-time help
- A few hours a week, split with other clients
- Your questions wait for their next call
- Advice, and someone else still has to build it
Ten Gears
- A whole team on your business every week, not a slice of one person
- Anyone on your team can ask, and we build it
- Everything we build stays yours, written down and running
We were running the company on twenty-some spreadsheets, half of them saying different things. I’d spend 20 hours on a report just to find out nobody entered the data right, and 40 hours every month end getting bonuses right. Now every system talks to each other, nobody enters the same thing twice, and we can finally see what’s working.
Wesley OldfatherFractional CFO, Oldfather LLC
Built so your leaders can lead.
When a strong COO struggles, it is rarely the person. They could not see every moving part fast enough, because the systems were not there. In a service business that means the owner ends up managing everything, and turnover resets it all.
Clear roles
Every role has its responsibilities and what success looks like written into the platform, so training does not live in one person's head.
Guardrails
Budget, margin and deadlines on every client are watched by the system, and the right person hears about it before it becomes a problem.
Room to lead
The busywork is gone, so experienced people work at the level you hired them for instead of chasing spreadsheets.
Ten gears.
One system.
Every service business has moving parts that don't talk to each other. Leads come in somewhere your CRM never sees. Sales closes deals in one system, and the team that serves the client works in another. Everything else lives in spreadsheets, inboxes and people's heads.
We tie together what you already run, from Gmail or Outlook to Slack, your CRM and QuickBooks, so every part talks to every other. Then we build custom only what lets you serve clients at a higher level and makes your team faster.
LeadsEvery inquiry captured and followed up, with the ad it came from.- SalesConsults, quotes and proposals tracked all the way to signed revenue.
- IntakeAgreement, payment and onboarding in one link.
- SchedulingCalendars, crews and rooms in one view.
- DeliveryThe work itself, written as steps anyone on the team can follow.
- BillingInvoices out, payments matched. Nothing done from memory.
- TeamHours, commissions and roles tied to the work they do.
- FinanceCash, margin and forecast read from your books every day.
- ReportingOne number for everything, and nobody argues with it.
- Your AI teamBuilds, tests and improves every other gear, every week. You approve each change.
Review. Build. Run.
No long contract, no large commitment up front. It starts with a Review of how your company really operates, presented on your own platform, and continues only while it is earning its keep.
The Review
A fresh set of eyes from people who have sat in your seat. We map how your business runs today across every team and system, measure what the gaps cost you, and show you the plan on a platform with your name on it.
The Build
One phase at a time, ranked by the money it recovers. Nothing goes live until you approve it. You own the code, the accounts and the data.
Run
Your team asks for changes in plain words and we build them every week, with monitoring and a regular review of what the platform is returning.
The team behind it.
We have built, grown and sold businesses of our own, and sat in every executive seat as owners. That is how we read yours: with an owner's sense of what matters, and fresh eyes on how it really runs today. Then we build the version that runs the way it should, with AI doing the work nobody should be doing by hand.
- 15years building and running service businesses
- 1,000+businesses advised across marketing, advertising, sales, operations and client delivery
- Multiplebusinesses grown and exited
- Everyexecutive seat, held as an owner
Karl Watson
Co-founder. Has run revenue, marketing and operations from the owner's chair for fifteen years. Maps how your business works and designs the platform that runs it.
Josh
Co-founder. Has grown and led service businesses from the top seat. Leads the Review with your leadership team and stays with you from the plan through rollout.
Start with a Review.
See how your company runs today, what it is costing you, and the plan to rebuild it, on a platform with your name on it. For owner-led service companies.